The Ministers Council of Rhode Island
JERUSALEM COUNCIL
Preparation Steps  

Site Arrangements

Determine Location – Canonicus Camp & Conference Center

Schedule date with Conference Coordinator and MC Executive Committee

•               Schedule alternate snow date

•               Confirm date with national office

Arrange for lunch

•               Provided by Conference Center – menu selection

•               Paid by Ministers Council

•               Negotiate cost with Conference Center Director

Room Arrangement       

•               Check with Kate re needs

•               Inform Conference Coordinator of desired setup

•               Confirm setup with designated staff

Publicity

• 2 months before - Letter of invitation to all ABCORI Pastors

• 1 month before   - Weekly reminders in regional e-notes

• 2 weeks before   - Follow up phone calls by executive committee

• Preceding week  - e-note reminder to arrive at 8:30 for coffee and fellowship with prompt 9am starting time

Meeting Preparation

Name Tags   

•           First Name

•           Last Name

Handouts

• Agenda
• Acts 15 text
• Proposed Amendment with rationale
• Individual Response Form

Handouts were prepared in different colors for ease in identification

Supplies

• Easel with newsprint, markers, and tape
• Candle and matches
• Bell